Using the AI Authoring Assistant

As of February 13, 2025 the AI Authoring Assistant is only available on Long Answer, Multiple Line Answer, and Goal Discussion question types when authoring a form.

Introduction

With a PerformYard Enterprise account and the AI Authoring Assistant, rephrasing your answers to form questions is simple and seamless. After typing your response, if prompted, the assistant will suggest a rephrase that aligns with your company's language policies and culture. You can then easily insert it, make adjustments, or request a new suggestion for a better fit.

Disclaimer: This feature uses artificial intelligence to generate rephrase suggestions. While it aims to provide helpful alternatives, suggestions may not always be accurate, complete, or utilize your set administration settings to the fullest extent. Please review and verify all rephrased content before using it in your responses.

Rephrasing

When responding to a question with a textbox on a form, you should notice a Rephrase button underneath the bottom right corner of the textbox. Before you type anything into the box, it may appear to be grayed out. In order for the AI Authoring Assistant to provide a rephrase, we first need some text in the text box. Once you enter some text, the “Rephrase” button will turn blue and be enabled.

Disabled

Enabled

As soon as you click the Rephrase button, the AI Authoring Assistant will take your answer and adjust the wording, improve sentence structure, change the tone, and/or filter specific language depending on the configuration your company administrators set up. You can use the suggestion as-is, or request a new rephrase if you feel it doesn't fully capture your desired message.

Retrying the Rephrase

If the rephrase suggestion from the AI Authoring Assistant isn’t exactly what you’re looking for, you can easily request a new one. Simply click the Retry button beneath any suggested rephrase, and the assistant will generate an alternative version for you to review. All previous rephrase suggestions will remain available for review as long as you don't close the AI Authoring Assistant. Once closed, those suggestions will be permanently lost.

Additionally, as you continue to retry the rephrasing, you can delete older suggestions you no longer need. To do this, scroll through the rephrases in the assistant and locate the one you wish to remove. Click the trash can icon next to the rephrase, and it will be permanently deleted from the widget. Remember, once deleted, the suggestion cannot be recovered.

Inserting the Rephrase

Once you're satisfied with the rephrased response, you can easily insert it as your answer to the form question. Simply click the blue Insert button beneath the rephrase you’d like to use. This will close the widget and automatically insert your selected rephrase into the form. Feel free to further edit the rephrased answer to ensure it perfectly matches your intent.